Archiving emails microsoft outlook

In this case, the original contents of the archive mailbox are restored. After 30 days, the contents of the original archive mailbox are permanently deleted and can't be recovered. So if you re-enable the archive more than 30 days after disabling it, a new archive mailbox is created. The default archive policy assigned to users' mailboxes moves items to the archive mailbox two years after the date the item is delivered.

If you disable a user's archive mailbox, no action will be taken on mailbox items and they will remain in the user's primary mailbox. A warning message is displayed saying that you'll have 30 days to re-enable the archive mailbox, and that after 30 days, all information in the archive will be permanently deleted.

It might take a few moments to disable the archive mailbox. When it's disabled, Archive mailbox: disabled is displayed in the details pane for the selected user. You can also bulk-disable archive mailboxes by selecting multiple users with enabled archive mailboxes use the Shift or Ctrl keys.

After selecting multiple mailboxes, click Disable in the details pane. You can also use Exchange Online PowerShell to enable archive mailboxes. The primary reason to use PowerShell is that you can quickly enable the archive mailbox for all users in your organization. The first step is to connect to Exchange Online PowerShell.

After you're connected to Exchange Online, you can run the commands in the following sections to enable or disable archive mailboxes. Run the following command to enable the archive mailbox for all users in your organization whose archive mailbox is currently not enabled.

Run the following command to disable the archive mailbox for all users in your organization whose archive mailbox is currently enabled. You can run an automated diagnostic check on a user's archive mailbox to identify any problems and suggested resolutions.

Run Tests: Archive Mailbox. A flyout page opens in the Microsoft admin center. Enter the email address of the mailbox you want to check and click Run Tests. Holidays, illness, or business trips — there are many reasons for absence from work. Checking your e-mail may not be possible in these cases.

E-mails are usually still received and should not remain unanswered — forwarding your e-mail with outlook is a great solution. You can set automatic e-mail forwarding in outlook, so a colleague receives all your emails. How to forward e-mails in outlook? In order to keep track of important meetings, many people use their Outlook calendar.

Meanwhile, Google Calendar has established itself as a viable alternative, especially among smartphone users. You can now sync Outlook with Google Calendar so that you don't lose track when using both calendars or accidentally plan two events on the same date. Ensure that you always have all of your appointments You probably already knew that you can also work with your Outlook desktop application without an internet connection. But you still may not be familiar with the Outlook offline mode.

Read our step-by-step guide — with pictures — and learn more, including how to start and stop offline mode. With a real estate website, you can set yourself apart from the competition Even if your Outlook archive becomes obscenely large, you can always quickly and painlessly organize it with the help of a bulk email organizer like Clean Email more about it later in this article.

Clean Email Archive thousands of emails in a click. Outlook Archive Versus Delete Back in the day, most email services offered so little storage space that their users were forced to delete most emails they received. Try it FREE. You can think of archiving emails in Outlook as an alternative to deleting email messages you no longer need. The difference is that archived emails can be retrieved from the archive folder if you change your mind in the future.

Because Outlook features a dedicated archive button, archiving a message instead of manually moving it a specific folder can save you a lot of time when organizing your inbox. The screenshot below shows the default settings, and the detailed info about each option can be found here.

When archiving is in progress, the status information is displayed in the status bar. As soon as the archive process is completed, the Archives folder will appear in your Outlook automatically, provided you selected the option Show archive folder in the folder list. If you cannot find archived emails in your Outlook, please see How to display Outlook archive folder. For other folders, such as Inbox , Drafts , Notes and others, you can turn on the AutoArchive feature in this way:.

Microsoft states that this option is not checked by default, but it was checked on some of my Outlook installations. So be sure to uncheck this option if you want to keep expired messages until they reach the end of the aging period set for a given folder.

Archive or delete old items. Select this option if you want to configure your own auto-archive settings. If unchecked, Outlook will use the default AutoArchive settings. Show archive folder in folder list. If you want the Archive folder to appear in the Navigation Pane along with your other folders, select this box. If unselected, you will still be able to open your Outlook archive folder manually. Clean out items older than.

Specify the aging period after which your Outlook items should be archived. You can configure the period in days, weeks, or months - a minimum of 1 day up to a maximum of 60 months. Move old items to. When this option is selected, Outlook automatically moves old emails and other items to the archive.

By default, Outlook stores the archive. To choose another location or give another name to the archived. Permanently delete items. This will delete old items permanently as soon as they reach the end of the aging period, no archive copy will be created. Apply these settings to all folders now. To apply the configured AutoArchive settings to all folders, click this button.

If you want to apply other settings for one or more folders, do not click this button. Instead, configure the archiving settings for each folder manually. Default aging periods used by Outlook Auto Archive The default aging periods in all Outlook versions are as follows:.

The default periods can be changed for each folder individually using the Mailbox Cleanup option. To prevent Outlook Auto Archive from running on a certain folder, or set a different schedule and options for that folder, perform the following steps. Click OK to save the changes. You can use this method to automatically delete old emails from the Deleted Items and Junk E-mail folders.

The detailed steps are here. How to create archive folder in Outlook If you selected the Show archive folder in folder list option when configuring the Outlook Auto Archive settings , the Archives folder should appear in the Navigation pane automatically. If the above option was not selected, you can display the Outlook Archive folder in this way:. That's it! The Archive folder will show up in the list of folders straight away:. Once the Archive folder is there, you can find and open your archived items as usual.

To search in Outlook archive, select the Archive folder in the Navigation Pane, and type your search text in the Instant Search box. To remove the Archive folder from your list of folders, right click on it, and then click Close Archive.